Presentation attendance is important for keeping sharp and up to date on topics and techniques. With that in mind, I often attend seminars and presentations on a variety of topics, Barco Clickshare Troubleshooting in Johannesburg from business development and consultancy to investing and asset management. Most recently, I attended a seminar from David Lerner and Associates on “Building and Protecting your Assets.” While this is clearly a sales seminar, looking to create a buying impulse, it also provided great information and food for thought. Mostly, however, I want to discuss the techniques used in the seminar, as I found it to be very well done.
I will begin by saying that David Lerner is a very polished and entertaining speaker. His use of technology was well integrated with his manner of walking the room. Three video screens were used, Barco Presentation System One large central screen and two smaller screens to allow the viewers at the peripheries to see the information clearly as well. On top of this, a wireless sound system was used to project the speaker’s voice effectively. The facility was a moderate sized convention center/ballroom, with a crowd that I would estimate at 600 people.
Utilizing an array of speakers connected to a wireless receiver, and a handheld wireless microphone, every word was able to be heard clearly. Volume and clarity are both key factors for successful speakers. However, it was not so much the technical details which made this a good presentation, it was the presentation style. Mr. Lerner made several overtures to connect with the audience effectively. First, he was adept at using humor, which is often touted as a public speaking tool.
I personally liked his references to Mel Brooks’ movies, as I am a huge fan of his work. Bringing the audience back to those references at points throughout the presentation also created memory points for the audience. This is a fantastic technique for getting an audience to remember key points, Barco Presentation without seeming like a pushy teacher. Mr. Lerner also connected with the audience by sharing details and experiences from his personal life. Humanizing yourself as a speaker should not be discounted; an audience is far more likely to “buy in” to a speaker’s pitch if they see him as one of their own rather than an outsider. Sharing stories that the audience can relate to is crucial, but a speaker must know the audience well enough to make this work. Both the humor and personal connection set the audience at ease and allow for a greater capacity to listen and accept what is being shared without a highly guarded affect.
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When considering interactive technology tool rentals, you need to think about how you might use them at your meeting or event. Lets explore four of these technologies: computer kiosk, wireless audience response system, iPad, and Tablet PC.
Computer kiosks function just like a PC and feature an intuitive touchscreen interface. These units are extremely popular at trade shows, association meetings, and product launching events. Some of the applications they are used for are:
- Internet and email access for attendees
- Information center: The event meeting services organization can load meeting agendas, speaker profiles, and more on the kiosk.
- Interactive digital signage to direct attendees to various breakout sessions
- Event registration and check-in
- Product and/or service demonstrations
Audience Response Systems
Wireless Audience Response Systems are small touchpad devices used in many meetings and events. Some of the more popular uses are:
- Product Launching Event: Motivate and engage your audience while certifying learning and increasing retention of key messages.
- Focus Groups: Give every participant a chance to have their say, providing valuable insight into the thoughts and feelings of the entire audience.
- Training & Certification: Teach them and then test their knowledge.
- Hybrid Meetings: Wireless Audience Response Systems can work with live and online audience simultaneously to create the ultimate meeting.
- Member Meetings, Elections, and Shareholder Meetings: Vote without collecting paper tallies
When does it make sense to rent iPads? More and more participants do not want to lug their laptop to a meeting, and more and more event meeting services applications are being written for this platform. Some common applications are:
- ShowGuide application provides conference attendees a convenient tool to navigate conferences without having to carry bulky printed guides.
- Audio Office Notes uses tags so you can jump to the important parts of an event instantly, without listening to the whole thing.
- Grupio provides instant access to event details, social networking (Facebook and twitter), live updates from organizers and more. As an attendee, you can access event schedule, sessions, speakers and exhibitors.
- SoundPaper is the best way to take notes in meetings. It tracks what you type while recording audio, so you'll never have to worry about missing anything.
When considering whether or not to rent Tablet PCs, think about your audience. If they are primarily MS Office users and have laptops they will probably carry to the conference, you are probably better off renting Tablet PCs and asking them to leave their laptops at home. A Tablet PC can provide your audience with the following:
- Run all the Microsoft Applications on the Tablet PC and upload it to the main computer or save on a USB drive
- Annotate Microsoft PowerPoint presentations with the stylus
- Sketch ideas
- Create handwritten notes and drawings
- There is no physical barrier between attendees, unlike a laptop screen
- A Tablet PC is as inconspicuous as a notebook and the notes are searchable as typed text
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Wireless display technology is quickly becoming prevalent, even standard infrastructure for meeting rooms and classrooms across the globe. Making displays wirelessly accessible empowers the participants in a room to share information more freely and naturally, improving meeting results and productivity.
In the future when we look back, we suspect the evolution of wireless display technology from our current displays will seem obvious - the same way color televisions were a natural progression from the black and white sets. But, as the adage goes, hindsight is 20-20. Right now, as we live through the adoption phase, there's a gap between previous standards - i.e. the old way of doing things - and the new technology that will shape the future. As a provider of a wireless display solution, we want to offer an overview for those that may be new to the technology - what wireless displays are, what differentiates wireless display solutions, and how they are shaping the future of meetings and collaboration at the crossroads of our digital and interpersonal lives.
So what is a wireless display?
A wireless display is any type of display - i.e. flat panel LED, LCD, projector, video wall, etc. - that can be accessed wirelessly from a separate device - such as a laptop, tablet or smartphone. The vast majority of solutions available in the market operate over standard IP networks like WiFi. In other words, users join the WiFi network that the wireless display is attached to in order to connect. In general, today's enterprise solutions are separate consoles or dongles that plug into existing displays to make the displays wirelessly accessible.
At the most basic level, wireless displays enable users to share content from a device to the display without being tethered to the display by way of a video cable. If you've ever walked into a conference room to give a presentation, you probably had to plug an HDMI or VGA cable into your laptop in order to show your presentation up on the main screen. Wireless displays cut the cable in conference rooms, enabling users to present on the main screen wirelessly. But as we discuss in the next section, wireless displays also do much more.
What differentiates wireless display solutions?
Beyond cutting the cable, available solutions have fewer things in common than you might guess. Each solution has a unique approach to the problem and supports different features. At the highest level, we should distinguish between consumer solutions - that primarily serve entertainment purposes - and productivity-focused, enterprise wireless display solutions employed by businesses and education institutions. Consumer solutions are primarily used for streaming entertainment content like Netflix. These solutions are generally limited to one connected user at a time, and often have limited support for the various user device platforms, such as support for Apple AND Windows devices. A couple examples of these solutions include Google Chromecast and Apple TV. Ultimately these consumer products can be great for home/consumer use but usually aren't the best solutions for meeting rooms or classrooms.
On the other hand, enterprise solutions are productivity-focused and usually support a broader range of content (like business applications, presentations, etc.) as well as a broader range of user devices (like Windows, Apple, and Android). However even within the 'productivity-focused' category, there is a lot of distinction and variation between solutions in terms of features and the overall approach. Here are a few factors that we think are the most important.
Unlimited users with unlimited sharing
The single biggest factor that sets wireless collaboration solutions apart is the ability to support any number of connected users sharing any amount of content on the display simultaneously. Ideally, users would not be locked into a single person connecting and sharing or even quad view/sharing. Instead, users could connect and share any amount of content at once, supporting any type of meeting - from a single-presenter session, to an auditorium full of collaborators each sharing content simultaneously.
Customizable layouts and user control
In addition to supporting unlimited users and sharing, the ideal scenario would be to give connected users control of both the media content shared (e.g. any users can pause or play a video shared by another user) AND control of the layout of the content on the screen. Users could then arrange, move, delete, and scale content posts to achieve the layout that best serves their particular meeting. The result being engaged meeting participants and higher fidelity results based on user-controlled content and layouts customized for the task at hand.
Future-Proof Software Architecture
Solutions that are software based are able to add new features quickly and frequently and are accessible via over-the-air software updates. We think this is really important for an emerging technology like wireless displays because user requirements are still being defined. Additionally, the software-based wireless display solution leverages previous investments in the meeting room equipment and infrastructure, such as existing in-room PCs and WiFi/Ethernet networks.
How (and why) wireless display technology is changing the world
Changing the world? Really?? It's a big claim, but hear us out. The emergence of wireless display technology is really a product of other technology trends and market forces colliding, and it has the potential to result in the more natural integration of our technology into our work and interpersonal lives. Mobile computing in the form of smartphones and tablets is here to stay, and the 'Internet of things' phenomenon is now upon us. Soon, nearly everything that isn't already Internet-connected will be, including the appliances in our homes and the cars we drive. These two trends are driving the need for and development of wireless display technology.
Spending hours per day on our smartphones and tablets has made us experts at using our personal mobile devices as information resources. So employing those devices and skills in the service of meeting-room and classrooms productivity is an easy if not natural progression. What better way to do so than to transform those existing in-room displays into network-enabled collaboration hotspots that can be easily accessed from all those laptops and mobile devices?
With computers now in (nearly) every pocket, we're moving toward a culture of perpetual engagement. As a result, the traditional broadcast paradigm of displays supporting only a one directional flow of information has become antiquated. It has been replaced by the paradigm of the wireless display that is accessible and shared by multiple people for a more interactive and engaging experience.
Beyond productivity and entertainment, we see the potential for an interesting second-order effect on a social level as a result of wireless displays. Remember with the adoption of smartphones it seemed like everyone was always looking down at their phone screens instead of looking at the person right in front of them? We believe wireless display technology could bring mobile computing full circle by enabling users to naturally engage with their devices AND the person(s) in front of them at the same time via a shared wireless display. People likely aren't going to stop using their mobile devices, even when out with one another in public. But we believe wireless display technology can expand the use of mobile devices from solely isolated, private experiences to inform and enrich our shared, social experiences as well.
What exactly does the future of wireless technology look like? Only time will tell, but we're betting it's going to change the way we meet, collaborate, and relate with one another and our devices. Welcome to a world without wires.