Presentation attendance is important for keeping sharp and up to date on topics and techniques. With that in mind, I often attend seminars and presentations on a variety of topics, Barco Clickshare R9861006d01 in Johannesburg from business development and consultancy to investing and asset management. Most recently, I attended a seminar from David Lerner and Associates on “Building and Protecting your Assets.” While this is clearly a sales seminar, looking to create a buying impulse, it also provided great information and food for thought. Mostly, however, I want to discuss the techniques used in the seminar, as I found it to be very well done.
I will begin by saying that David Lerner is a very polished and entertaining speaker. His use of technology was well integrated with his manner of walking the room. Three video screens were used, Barco Clickshare Csc One large central screen and two smaller screens to allow the viewers at the peripheries to see the information clearly as well. On top of this, a wireless sound system was used to project the speaker’s voice effectively. The facility was a moderate sized convention center/ballroom, with a crowd that I would estimate at 600 people.
Utilizing an array of speakers connected to a wireless receiver, and a handheld wireless microphone, every word was able to be heard clearly. Volume and clarity are both key factors for successful speakers. However, it was not so much the technical details which made this a good presentation, it was the presentation style. Mr. Lerner made several overtures to connect with the audience effectively. First, he was adept at using humor, which is often touted as a public speaking tool.
I personally liked his references to Mel Brooks’ movies, as I am a huge fan of his work. Bringing the audience back to those references at points throughout the presentation also created memory points for the audience. This is a fantastic technique for getting an audience to remember key points, Barco Presentation without seeming like a pushy teacher. Mr. Lerner also connected with the audience by sharing details and experiences from his personal life. Humanizing yourself as a speaker should not be discounted; an audience is far more likely to “buy in” to a speaker’s pitch if they see him as one of their own rather than an outsider. Sharing stories that the audience can relate to is crucial, but a speaker must know the audience well enough to make this work. Both the humor and personal connection set the audience at ease and allow for a greater capacity to listen and accept what is being shared without a highly guarded affect.
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While conferencing through the use of the web or the telephone will probably be done through equipment you already have, video conferencing will require the purchase of some additional products. Some companies will need a specialized dual screen display which will allow you to see the other side of the conference on one screen and any charts or reports on the other. If you do not need a dual screen, you may be able to use computer screens already in your conference room, but often a display will need to be purchased to accommodate the demands of video conferencing. A system will also have to be purchased that has been designed with the components necessary for video conferencing. This system should include all of the audio and video components needed as well as any wiring that will be necessary to connect component to the display screen.
This may sound like a hefty investment, but in the long run, it will still save you thousands over travel expenses when sending one or more associates to attend conferences out of state. With today's gas prices, it may also save money over sending associates to conferences in state. The components and displays necessary will be a sizable investment, yet your company can hardly afford to do without. This allows you to communicate with other companies anywhere in the world without having to leave your office.
Once you have all the necessary components for the video conference, you will need to find a video conferencing service to provide you the connection between yourself and the business you're interested in conferencing with. Once you've done your homework and found the service that will provide you what you need at the most efficient price, you can begin to plan the conference. Again, you'll need to choose a time in which you all parties are free and available for a certain block of time. You'll also need to prepare any presentations and visual aids in advance. Once those have been prepared, you can set up the actual service with the service provider. They will provide you with the connection needed and any assistance from an operator while the call is taking place.
The video conferencing services will allow your connection to be made and allow your conference to take place. Pricing is typically done through a monthly charge based on how many participants will be included. Dependent on how many will participate in the conference will decide whether your monthly fee is close to $50 a month or up to $500 a month when you have up to 100 people involved in the conference.
A video conference will give more of a feeling of being directly in the conference as if you're all in the same room. Presentations can be given flawlessly and charts and other visual aids can be included with no miscommunication. The one time investment in the tools necessary for this type of conference is well worth the investment as business can be done easily and quickly through this advanced technology.
Planning A Video Conference
Organizing a meeting is very important for business. If the meeting is not talking place in the office you have to choose another venue that has all the facilities and amenities. First impressions are everything and you have to make a good one all the time. Here are a few pointers while choosing a meeting room so you can charm the client right away.
Firstly know the nature of the meeting. If the meeting is informal you don't need a fancy meeting room you can meet over coffee at a reputed hotel or even play a round of golf at the club. But if the meeting is formal and you need to talk about business or give a presentation, you have to choose an appropriate meeting room that will have the right ambience. When arranging the meeting make sure the meeting venue is not too far and you and the client don't need a long commute, this way you save time and energy. It's always better to choose a venue that is close to the metro or bus stop. Always make sure the ambiance of the space goes with the persona of your company. Don't choose something too ostentatious or a venue that is too simple.
You have to make sure that the room has enough space and you won't be crowded with other people at that time. It is said that morning meetings are the best because people are more attentive and productive at that time. Make sure the meeting room you choose can provide you with the basics like tea, coffee, water etc. the meeting room you choose should be well lit and have enough space. If you have a one on one meeting, space is not a big criteria but if you are meeting with a larger group, space should not feel crammed.
If you need any audio visual aid for the meeting, the meeting room should have that the required tools and equipment. Charging points close by to charge the laptop, wireless internet and fax machine just in case you need a fax to be sent. Last but not the least make sure the meeting rooms is economical for you and your company and have all the information you need like payment options, corporate discounts etc. Always make an advance booking so you don't have any last minutes glitches.