Presentation attendance is important for keeping sharp and up to date on topics and techniques. With that in mind, I often attend seminars and presentations on a variety of topics, Barco Clickshare Classic in Johannesburg from business development and consultancy to investing and asset management. Most recently, I attended a seminar from David Lerner and Associates on “Building and Protecting your Assets.” While this is clearly a sales seminar, looking to create a buying impulse, it also provided great information and food for thought. Mostly, however, I want to discuss the techniques used in the seminar, as I found it to be very well done.
I will begin by saying that David Lerner is a very polished and entertaining speaker. His use of technology was well integrated with his manner of walking the room. Three video screens were used, Barco Wireless Presentation One large central screen and two smaller screens to allow the viewers at the peripheries to see the information clearly as well. On top of this, a wireless sound system was used to project the speaker’s voice effectively. The facility was a moderate sized convention center/ballroom, with a crowd that I would estimate at 600 people.
Utilizing an array of speakers connected to a wireless receiver, and a handheld wireless microphone, every word was able to be heard clearly. Volume and clarity are both key factors for successful speakers. However, it was not so much the technical details which made this a good presentation, it was the presentation style. Mr. Lerner made several overtures to connect with the audience effectively. First, he was adept at using humor, which is often touted as a public speaking tool.
I personally liked his references to Mel Brooks’ movies, as I am a huge fan of his work. Bringing the audience back to those references at points throughout the presentation also created memory points for the audience. This is a fantastic technique for getting an audience to remember key points, Click Share De Barco without seeming like a pushy teacher. Mr. Lerner also connected with the audience by sharing details and experiences from his personal life. Humanizing yourself as a speaker should not be discounted; an audience is far more likely to “buy in” to a speaker’s pitch if they see him as one of their own rather than an outsider. Sharing stories that the audience can relate to is crucial, but a speaker must know the audience well enough to make this work. Both the humor and personal connection set the audience at ease and allow for a greater capacity to listen and accept what is being shared without a highly guarded affect.
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Organizing a meeting is very important for business. If the meeting is not talking place in the office you have to choose another venue that has all the facilities and amenities. First impressions are everything and you have to make a good one all the time. Here are a few pointers while choosing a meeting room so you can charm the client right away.
Firstly know the nature of the meeting. If the meeting is informal you don't need a fancy meeting room you can meet over coffee at a reputed hotel or even play a round of golf at the club. But if the meeting is formal and you need to talk about business or give a presentation, you have to choose an appropriate meeting room that will have the right ambience. When arranging the meeting make sure the meeting venue is not too far and you and the client don't need a long commute, this way you save time and energy. It's always better to choose a venue that is close to the metro or bus stop. Always make sure the ambiance of the space goes with the persona of your company. Don't choose something too ostentatious or a venue that is too simple.
You have to make sure that the room has enough space and you won't be crowded with other people at that time. It is said that morning meetings are the best because people are more attentive and productive at that time. Make sure the meeting room you choose can provide you with the basics like tea, coffee, water etc. the meeting room you choose should be well lit and have enough space. If you have a one on one meeting, space is not a big criteria but if you are meeting with a larger group, space should not feel crammed.
If you need any audio visual aid for the meeting, the meeting room should have that the required tools and equipment. Charging points close by to charge the laptop, wireless internet and fax machine just in case you need a fax to be sent. Last but not the least make sure the meeting rooms is economical for you and your company and have all the information you need like payment options, corporate discounts etc. Always make an advance booking so you don't have any last minutes glitches.
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What are Audience Response Systems?
Audience response systems are hardware and software combinations that allow a presenter, facilitator or instructor to add interactivity to presentations, focus groups, classroom lectures and other group meetings.
The hardware component typically comes in the form of a wireless hand-held keypad with 7 - 10 buttons that are distributed to each member of the audience. A receiver, or "base station," connects to the presenter's computer and collects data from the keypad entries. The audience response software also resides on the presenter's computer, and includes presentation capabilities as well as data collection and reporting functions.
How Do Audience Response Systems Work?
The facilitator advances through the presentation, which has been projected onto a large screen. Some audience response software packages work directly within PowerPoint, while others have their own presentation software integrated with the polling slides. The audience, which could range in number from 2 to 20,000, interacts with the presentation using the wireless keypads. Each presentation slide poses a question and offers several possible responses. When all participants have responded (or time runs out), the aggregate data is graphically displayed within the presentation for all to see.
Presenter can either track polling results to individual participants or allow all inputs to remain anonymous. Polling situations that involve voting or consensus-building typically favor anonymity. Classroom or training environments, however, often require the professor or instructor to capture responses in order to grade quizzes or take attendance electronically.
Because of its unique versatility, and its contribution to ROI, audience response is utilized across a broad spectrum of industries. AV production companies use audience response systems for large-scale meetings and conferences; corporate trainers use portable audience response systems for on-the-road employee training; universities and other educational institutions employ audience response technologies in both small classrooms and large lecture halls.
Audience Response Offers Many Unique Benefits Unattainable Through Traditional Presentation Techniques
These are just a few of the potential benefits:
- Improves attentiveness
- Increases retention of information
- Offers anonymous polling
- Provides tracking features to gather individual responses
- Tallies and displays data immediately
- Speeds up decision making
- Emphasizes participant ownership of group decisions
- Creates an interactive and fun learning environment
- Gathers data for reporting and analysis
- Confirms participant understanding of key points immediately